Printer & Copier Terminology

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- An attachment is a document sent with an email message. Many types of files can be sent this way (e.g. Word documents, PDFs, Excel files, JPEGs)

Automatic Document Feeder

- Automatic Document Feeder (ADF) is a feature allows users feeds a multi-page document - one page at a time into a copier or scanner.

Bypass tray

- Bypass tray is a manual paper feed tray that allows you to feed special material ( label sheets, tab paper, heavy card stock, and other special media).


- Canon (Canon, Inc.) is a global company that specializes in imaging and optical products, including photocopiers, printers, cameras, and computer printers.

Cloud Printing

- Cloud printing allows the user to print to a remote copier or cloud-enabled printer via email, web-connected device or cloud application.


- A subtractive color model that uses cyan, magenta, yellow, and black (process colors), and is used in color printing; a color model used in the printing of colors in four-color process printing.


-  Collate is to print multiple copies of a multi-page document in the same order as the original.


- Device capable of print, scan, copy functions and may include fax capability.

Copier Rental

- A copier rental is a flexible arrangement that allows individuals and businesses to temporarily lease copier equipment for a specified period.

Cost Per Copy

- Cost to print or copy a page.

Device Location

- The placement of copiers and printers to enhance productivity, maximize use and reduce costs..

Double Sided Copy

- Double-Sided Copy is printing or copying on both sides of the page automatically, using a copier or printer's built-in duplexer.


- The drum in copiers and printers is the component that receives the image from the laser and transfers it to the paper to produce the final image or print.


- Encryption is the process of converting electronic data to an unrecognizable or encrypted form, one that cannot be easily understood by unauthorized parties.

End of Lease

- Schedule time when leased copiers and/or printers are to be returned to the leasing company or bank.


- A common way of connecting computers on a network with a wired connection. It is a type of local area network (LAN) technology, providing a simple interface for connecting multiple devices.


- Finishing referes to Staples, Hole Punch, Folding and Sadle-Stitch Binding. 

Four Color Printer

- A printing device that uses cyan, magenta, yellow, and black ink or toner.


- General Data Protection Regulation (GDPR) is a regulation in EU law on data protection and privacy for all individuals within the European Union (EU) and the European Economic Area.

ICC profile

- An industry standard color profile format developed by the International Color Consortium (ICC).


- A file consisting of PostScript or PCL commands and comments that describe the graphics, sampled images, and text that should appear on each page of a document, and the printer options that should be used in printing, such as media or finishing options.

Konica Minolta

- Konica Minolta is a Japanese technology company that manufactures business imaging products.


- A local area network (LAN) is a system that connects computers and other devices that share a common communications line and/or wireless link.


- Lease allows an organization to obtain office equipment (copiers, printers, etc) through a stream of pre determined payments.


- Lexmark (Lexmark International, Inc.) is an American company based in Lexington Kentucky that manufactures laser printers and imaging products.


- Malware stands for malicious software. It refers to a software program that has been developed to do harm to other computers.

Managed Print Services

- Process including assessment, optimization and on-going management sometimes including automated supply replenishment orders.

Mobile Printing

- Ability to print from mobile devices such as tablets, PDA, or smartphones.

Print Assessment

- Print Assessment is the process that will review all of your copy and print devices, their usage and related costs.

Print Fleet

- Devices capable of printing, copying, and faxing in your office.

Print Rules

- Software enforces rules and suggestions that manage what users can print, copy, fax, or scan.

Print Tracking

- Allows you to track network connected device usage. You can track by by device, user, department, print job size and by time of day.


- Single-function device that prints documents using inkjet or toner technology.

Production Printer

- A device capable of high-volumes and high-speeds for heavy duty requirements like marketing materials.

Pull Printing

- A security feature allowing the print job to be saved in the print queue until authorized to be printed and released to the tray.


- An additive color model that makes a range of colors by combining red, green, and blue light, called the additive primaries.


- Ricoh produces office equipment such as printers, photocopiers, fax machines.

Scan to Cloud

- Ability to scan directly to a cloud-connected app, such as Dropbox, Google Drive, OneDrive, etc.

Scan to Email

- Ability to scan a document directly into an email.


- Using software to convert a paper document into a digital version for easier retrieval or insertion into a workflow.


- Sharp is a leading provider of reliable multifunction printers (MFPs)and copiers.


- Grouping sets of copies in order for the set to be easily identified.

Total Cost of Ownership

- Calculation based on price of equipment, pages per month printed, supplies, replacement toner and financing costs.


- Xerox™ is a global company that sells print solutions, digital document solutions, and document technology products.