Copier & Printer Terminology

An attachment is a document sent with an email message. Many types of files can be sent this way (e.g. Word documents, PDFs, Excel files, JPEGs)

Automatic Document Feeder (ADF) is a feature allows users feeds a multi-page document - one page at a time into a copier or scanner.

Bypass tray is a manual paper feed tray that allows you to feed special material ( label sheets, tab paper, heavy card stock, and other special media).

Canon (Canon, Inc.) is a global company that specializes in imaging and optical products, including photocopiers, printers, cameras, and computer printers.

Cloud printing allows the user to print to a remote copier or cloud-enabled printer via email, web-connected device or cloud application.

A subtractive color model that uses cyan, magenta, yellow, and black (process colors), and is used in color printing; a color model used in the printing of colors in four-color process printing.

 Collate is to print multiple copies of a multi-page document in the same order as the original.

Device capable of print, scan, copy functions and may include fax capability.

A copier rental is a flexible arrangement that allows individuals and businesses to temporarily lease copier equipment for a specified period.

Cost to print or copy a page.

The placement of copiers and printers to enhance productivity, maximize use and reduce costs..

Double-Sided Copy is printing or copying on both sides of the page automatically, using a copier or printer's built-in duplexer.

The drum in copiers and printers is the component that receives the image from the laser and transfers it to the paper to produce the final image or print.

Encryption is the process of converting electronic data to an unrecognizable or encrypted form, one that cannot be easily understood by unauthorized parties.

Schedule time when leased copiers and/or printers are to be returned to the leasing company or bank.

A common way of connecting computers on a network with a wired connection. It is a type of local area network (LAN) technology, providing a simple interface for connecting multiple devices.

Finishing referes to Staples, Hole Punch, Folding and Sadle-Stitch Binding. 

A printing device that uses cyan, magenta, yellow, and black ink or toner.

General Data Protection Regulation (GDPR) is a regulation in EU law on data protection and privacy for all individuals within the European Union (EU) and the European Economic Area.

An industry standard color profile format developed by the International Color Consortium (ICC).

A file consisting of PostScript or PCL commands and comments that describe the graphics, sampled images, and text that should appear on each page of a document, and the printer options that should be used in printing, such as media or finishing options.

Konica Minolta is a Japanese technology company that manufactures business imaging products.

A local area network (LAN) is a system that connects computers and other devices that share a common communications line and/or wireless link.

Lease allows an organization to obtain office equipment (copiers, printers, etc) through a stream of pre determined payments.

Lexmark (Lexmark International, Inc.) is an American company based in Lexington Kentucky that manufactures laser printers and imaging products.

Malware stands for malicious software. It refers to a software program that has been developed to do harm to other computers.

Process including assessment, optimization and on-going management sometimes including automated supply replenishment orders.

Ability to print from mobile devices such as tablets, PDA, or smartphones.

Print Assessment is the process that will review all of your copy and print devices, their usage and related costs.

Devices capable of printing, copying, and faxing in your office.

Software enforces rules and suggestions that manage what users can print, copy, fax, or scan.

Allows you to track network connected device usage. You can track by by device, user, department, print job size and by time of day.

Single-function device that prints documents using inkjet or toner technology.

A device capable of high-volumes and high-speeds for heavy duty requirements like marketing materials.

A security feature allowing the print job to be saved in the print queue until authorized to be printed and released to the tray.

An additive color model that makes a range of colors by combining red, green, and blue light, called the additive primaries.

Ricoh produces office equipment such as printers, photocopiers, fax machines.

Ability to scan directly to a cloud-connected app, such as Dropbox, Google Drive, OneDrive, etc.

Ability to scan a document directly into an email.

Using software to convert a paper document into a digital version for easier retrieval or insertion into a workflow.

Sharp is a leading provider of reliable multifunction printers (MFPs)and copiers.

Grouping sets of copies in order for the set to be easily identified.

Calculation based on price of equipment, pages per month printed, supplies, replacement toner and financing costs.

Xerox™ is a global company that sells print solutions, digital document solutions, and document technology products.