Print Security
Protecting Documents, Devices, and Data
Secure Every Step of the Print Process
Print security goes beyond just locking down devices. It protects the entire journey of your documents—from the moment a print job is sent to the moment it’s collected.
Whether you’re printing sensitive financial records, employee data, or client files, securing that process helps prevent unauthorized access, leaks, and potential data breaches.
Control Who Prints and What They Access
User authentication, access controls, and audit trails let you decide who can print, scan, copy, or fax—and track exactly what’s being done. With print security in place, you can require employees to log in at the device, limit access to specific functions, and even hold print jobs until the right person releases them at the machine.
Protect Devices on Your Network
Printers and copiers are often overlooked as network endpoints, but they can be vulnerable like any other connected device. Print security includes firmware updates, data encryption, firewalls, and intrusion detection tools that protect your devices from outside threats and internal misuse.
Compliance Without Compromise
For industries that require strict privacy controls—like healthcare, law, and finance—print security plays a key role in meeting regulatory standards. Secure print solutions help maintain compliance with HIPAA, GDPR, and other data protection laws by ensuring that sensitive information is handled properly at every stage.
Benefits of Print Security
- Prevents unauthorized access to sensitive documents
- Tracks user activity for auditing and accountability
- Holds print jobs until securely released by the user
- Protects networked printers from cyber threats
- Supports industry-specific compliance requirements
- Reduces risk of data loss, leaks, or document mishandling
Frequently Asked Questions
Answers to your Print Security Questions
Without it, sensitive data can be accessed, intercepted, or left exposed on devices. Print security protects documents, user access, and networked printers from unauthorized use or breaches.